Call to Order and Approval of Minutes (5 minutes)
Meeting was called to order and minutes were approved as received.
Meeting was called to order and minutes were approved as received.
Dennis Cromwell gave background on email at the university including Exchange, Cyrus/IMAP, group accounts, etc. Approx. 78,000 email accounts are administrated locally in IU systems at significant expense. Microsoft is making an offer to move on-premises email their “cloud” (i.e. Office 365). We are taking a hard look at this from an institutional perspective. Given our investment in hardware that still has a significant useful life, we think it does not make sense to move all our on-premises email to Office 365 at this time. However, there is a desire to simplify our email environment. Therefore, our initial shorter term intent is to continue using our on-premises Exchange service while simplifying our email environment by eliminating IMAP (all students, grad students, and retirees), and group accounts by moving to Office 365. The future appears to be trending to an off-premises solution at some point. Dan Rives asked whether there would be any reduction in functionality for retirees. Dennis stated that if this is done correctly, we don’t think there will be any reduction in functionality (although there may be a difference in look and feel), and in some cases there could actually be a gain (ex. larger mailbox size). We should be aware of moving institutional data outside the university and the issues involved.
Next meeting schedule for October 22, 2012
HEOA Meeting– Merri Beth to let Kim Milford know that Doug Wasitis and Jen Stevens would like additional information on this meeting.
June 25, 2012
1-3pm
Poplars 017, Video Bridge 223739
Tom Davis (Chair)
Merri Beth Lavagnino (Co-Chair)
Joan Hagen
Dan Rives
Eric Cosens (staff)
Jeff Lambright
Jim Kennedy
Dennis Cromwell (Guest – UITS)
Doug Wasitis
Cathy O’Bryan (Guest – UITS)
Marsha Gonzales
Philip Cochran
Joe Scodro
Kim Milford
Michael Gardner
Chris Viers
Mary Frances McCourt